Executive Assistant to CEO (m/f/d)

Website BuildingMinds

Role Summary:

We have an exciting opportunity for a highly qualified Executive Assistant to the CEO and Senior Leadership Team (SLT) to act as a trusted assistant. You’ll be nurturing our brand’s communicative positioning in the start-up scene in the real estate, proptech, as well as digital transformation / IoT market. From day one, the Executive Assistant to the CEO & SLT will have an immediate impact on our business by shaping strategic initiatives, overseeing key projects and acting as a leader for strategic projects. The position is an ideal starting point for an international career at BuildingMinds. The ideal candidate will have proven experience in a consulting role in start-up scene, with a special focus on executive-level advising and interdepartmental collaboration.

Your Responsibilities:

  • Serves as a strategic support and counsel to the SLT of BuildingMinds providing operational support and liaising with staff, executives and senior leaders
  • Oversees strategic business initiatives from development through successful execution
  • Facilitates and supports the definition of business and operational strategies, working with the SLT and executives on high profile projects
  • Advise and communicates with senior leaders in decision-making, portfolio management and project implementation
  • Serves as a subject matter expert, handling inquiries and develops action plans to address them and assisting with the preparation and circulation of communications
  • Communicating Guidelines, first level information for the SLT
  • Coordinate, distribute and follow up on incoming request (Investors, SLT, Partners etc, internal and External)
  • Produce high quality presentation to the SLT (consistent, plausible, comprehensible, …), present and communicate complex issues in simple way
  • Organization and preparation of key project reviews, minutes and ensure tracking of open items, follow up in timely manners
  • Ensure and push on time and in-quality reporting, provide monthly and weekly report on request, tracking and follow up in timely manners
  • Research & Benchmarking activities
  • Organization of Events

Key Qualifications:

  • Master’s degree in Business Administration or Engineering
  • 3-5 years in a management or consulting role at senior level
  • Proven success in advising and working with multiple teams and departments
  • Strategic thinking with quality focus
  • Excellent communicator in written and verbal form, fluency in English and German
  • Start-up mindset is a must – reacting on changes over following a plan
  • Experience with planning and leading strategic initiatives
  • Able to integrate quickly and deliver
  • Strong business acumen with a focus on developing solutions
  • Proven project management competencies & excellent financial and analytical skills
  • Able to learn from different sources, structure the information and prepare conclusions and recommendations
  • Flexibility to travel (not during Covid times)
  • Expert in Microsoft O365, especially in pptx. and xsxl.

To apply for this job please visit www.linkedin.com.


To apply for this job please visit www.linkedin.com.

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